Timeline

Date Task Group
10 January 2017 Call for abstracts, start of the abstract submission Community
15 May 2017 Abstract submission deadline Community
16–23 May 2017 Tools SOI + II (Convenor Part 1 + 2 )

SOI: acceptance, rejection, transfer of abstracts to other session (no oral/poster selection at this stage), additional upload of abstracts by conveners are possible

SOII: Session Tagging, i.e. conveners communicate wishes and requirements regarding room size, time blocks, no-overlap requests, to Scientific Programme Committee
Convenors
23–29 May 2017 PCI tool (Scientific Programme Committee Part 1): evaluation of rejected and unassigned contributions, finalization of sessions that have not completed SOI task Scientific Programme Committee
30 May 2017 Letter of acceptance (information to authors if their abstract is accepted and in which session, no information about oral or poster decision) Copernicus
30 May–1 June 2017 PCII tool (Scientific Programme Committee Part 2): assigning of time blocks, rooms, days and exact session times to each session on the basis of convenor requests and consistency for the programme Scientific Programme Committee
1–12 June 2017 SOIII tool (Convener Part 3): oral/ poster selection (according to assigned timeblocks), ordering of presentations Convenors
12–14 June 2017 PCIII tool (Scientific Programme Committee Part 3): Finalization of programme, finalization of session that have not completed the SOIII task Scientific Programme Committee
15 June 2017 Letter of schedule email (information to authors with precise information regarding presentation type, session, time and length of presentation, etc.) Upload of conference programme on website Copernicus
30 June 2017 Early registration deadline Community
12 July 2017 Deadline for information to be included in Program Book (welcome text, adverts, etc.) Scientific Programme Committee
10 August 2017 Deadline for daily programme Copernicus
14 August 2017 Late registration deadline Community
28 August–1 September 2017 Fourth International Conference on Earth System Modelling Community